Looking at your massive to-do list and feeling like everything has to be done now? How do you prioritise? Where do you begin?
We’ve got a magic wand to make it all better – our Magic Matrix Action Sheet!
This new spin on an old favourite works every time. You’ll get a clear picture of what’s really important – and what can wait.
Have a stack of these handy so you can whip one out whenever your head’s in a whirl.
‘But it all feels important and urgent!’
It won’t feel that way once you’ve done this:
Step 1: Click here to print your Magic Matrix Action Sheet.
Step 2: Put your tasks into the relevant quadrants. (Write down everything on your list plus what’s taking up valuable headspace.)
Q1: Important and Urgent
This is the JUST DO IT box. If it needs doing today (and only you can do it) put it here. Having too much stuff in this box is stressful as it means you’re in fire fighting mode. You ideally want to spend as little time in this box as possible.
Example: Calling the plumber to fix the blocked toilet.
Q2. Important But Not Urgent (Yet)
Here’s where you put the stuff that’s not screamingly urgent yet, but will be if you leave it too long. It’s also the place for planning and organisation. This where you want to spend most of your time each day.
Examples: Meal planning, buying birthday presents, sending cards, paying bills, booking flights, figuring out the costume for your child’s school performance (instead of the night before).
Q3. Not Urgent and Not Important
Put stuff here that you don’t want to forget and it’ll stay on your radar. You can do it once the dust settles.
Examples: Making a new playlist, organising your photos, online research.
Once you’ve identified it as not urgent or important right now, stop thinking about it. This is the ticket to getting out of overwhelm.
Q4. Calls and Communication
Use this quadrant to list all important calls and emails. It’s more productive to do them all in a single session. Just zip through and get ‘em done! No procrastinating.
We hope this Matrix works as magically for you as it does for us. Guard your Q2 time like a tiger mother. Operating within this quadrant is the key to feeling less like a headless chicken and more like a productivity ninja. When life throws you a Q1 style curveball (which it often will) you’ll have the time and head space to deal with it easier.
How about setting yourself a goal to Tame Your To Do List? Take a look at our Goal Setting for Mothers blog series. We’ll help you set goals that’ll make a real difference to your happiness.
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We love your comments. Let us know how you keep it together when you’re swamped.